Our technology systems log emails received and sent and may include voting, and read and receipt notifications to enable tracking.
When your email address is received by us because you send us a message, the email address will only be used or disclosed for the purpose for which you have provided it and it will not be added to a mailing list or used or disclosed for any other purpose without your consent other than as may be permitted or required by law.
3.2 Logging calls, messages and recruitment operations
Our telephone technology (systems and mobile phones) logs telephone calls and text messages received and sent and enables call number display.
When your call number is received by us because you phone us or send us a text message, the number will only be used or disclosed for the purpose for which you have provided it and it will not be added to a phone list or used or disclosed for any other purpose without your consent other than as may be permitted or required by law.
Teleconferences and video conferences may be recorded with your consent. In cases where it is proposed that they be recorded, we will tell you first the purpose for which they are to be used and retained.
EPC uses recruiting software and databases to log and record recruitment operations.
3.3 Paperless Office
Recognising the environmental advantages and efficiencies it provides, we operate a wholly / partially paperless office. As a result your paper based communications with us may be digitised and retained in digital format, the paper based communications may be culled.
It is therefore important that, except where specifically requested, you do not send us originals of any paper based document and that you retain copies for your own records.
Where we do request original paper based documents we will return them to you once they are no longer required by us for the purpose for which they may be used or disclosed.
3.4 Payment Information
EPC does not store credit card details entered online, instead all online Payment Card Information is held by the authorised third-party payment service within the session created during the payment process.
The personal information that we collect and hold is information that is reasonably necessary for the proper performance of our functions and activities as a recruitment agency. We do not collect personal information just because we think it could be useful at some future stage if we have no present need for it. We may decline to collect unsolicited personal information from or about you and take steps to purge it from our systems. The type of information we collect and hold is likely to differ depending on whether you are a supply / contract teacher or a school.
For Supply / Contract Teachers
The type of information that we typically collect and hold about supply / contract teachers is information necessary to assess work amenability and availability; suitability for placements; to manage the performance in work obtained through us; and to contact you regarding work opportunities and this includes the following.
Candidate information submitted and obtained from the candidate and other sources in connection with applications for work.
Work performance information.
Information about incidents in the workplace.
Personal contact details.
Information submitted and obtained in relation to a candidates availability to work.
Information obtained to assist in managing client and business relationships.
Queensland Education Employee Number, Queensland College of Teaches Registration Number and South Australian Teacher Registration Number.
Identification provided during registration as proof that candidates are who they say they are.
In order to assess your suitability for positions and to assist you to find work, we will need to collect, use and disclose personal information about you. It has become common practice in some places for employment service providers to conduct background checking via social network media sites frequented by candidates.
We will not conduct background checking via social network media sites other than those that you identify and authorise us to access. However we do conduct internet searches using search engines and entering your name and relevant identifying details.
The type of information we typically collect and hold about Schools is information that is necessary to help us manage the presentation and delivery of our services and includes the following.
The phone numbers and email addresses of contacts on each school site.
Feedback given on selected candidates that have worked on a school site.
Booking history of candidates.
Various site details.
Preferred candidate lists.